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Smart Assignments

Prism recommends which workforce segments get which courses and paths, admins review and deploy, and every decision is recorded in a permanent, uneditable record. Survey results can drive the whole flow, including drafting missing content.

What it is

Smart Assignments is a targeted, AI-assisted learning-assignment system. Prism ingests your roster demographics, per-member readiness, your course/path/track inventory, and (optionally) a completed survey's skill-gaps, then proposes two kinds of recommendations: assign (a segment gets existing content) and gap (a missing capability needs new material).

Use

  • Target segments by department, role, location, digital-use intensity, readiness, or explicit members.
  • Generate a plan from a plain-English goal, or from a completed survey's results (the survey's skill-gaps pre-seed Prism).
  • Review each recommendation with its written rationale; accept or reject.
  • Deploy accepted assignments: filters resolve to members, and each member gets a course-assigned notification and email (per your messaging controls).
  • For a gap recommendation, click Draft material: Prism authors the proposed course through the same pipeline as manual authoring and lands it in the recommended track/path as a draft.
  • When Prism proposes a gap, the admin who generated the plan is notified in-app and, per your messaging controls, emailed so new material never goes unnoticed.
Smart AssignmentsInputsroster · readinessinventory · surveyPrism recommendsassign · gapAdmin decidesaccept · rejectDeploynotify · emailAudit logpermanentA gap can be drafted into new material in one click (Draft material)
Prism reads roster demographics, readiness, course inventory, and survey gaps, then proposes assign or gap recommendations. Admins accept or reject; deployments notify members, and every decision is written to a permanent, uneditable record. A gap can be drafted into new material in one click.

Setup

Open Admin → Smart Assignments → New plan. Choose From a goal or From a survey. Prism generates recommendations; review and accept them, then Deploy.

To surface demographic targeting, import a member roster first (see Member Roster) so users are linked to their demographics.

Security

  • Every accept, reject, and deploy is written to a permanent, uneditable record (with the reason, who did it, and when). This record can never be edited or deleted.
  • Tenant isolation: an admin can only generate, decide, and deploy plans in their own org, and a survey's results can never be read by another org.
  • Deploying is safe to run again: notifications are sent automatically, and a deployment can never be left only half done.
  • Material drafted from a gap is placed only in a track or path that belongs to the org.
  • Gap notifications go only to the authoring admin and respect the org's messaging prefs; if the email fails to send, it never blocks or undoes the generation.